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Privacy Policy
Privacy Policy
The Iconic Meetings and its affiliates (collectively referred to as “The Iconic Meetings,” “we,” or “us”) are committed to protecting your privacy. We provide services that create platforms for professionals-including scholars, students, business researchers, and others-to share ideas and build networks.
This Global Privacy Policy explains the types of personal data we collect through our services and online platforms, including our website (https://www.theiconicmeetings.com) and events such as conferences. It also outlines how we use, share, and protect your data, as well as your rights and choices. Please note that this policy does not apply to third-party websites, products, or services, even if they are linked to our platforms. We encourage you to review their privacy practices separately.
Personal Data We Collect
Personal data refers to any information that can identify an individual. The data we collect depends on how you interact with us. For example:
• When you express interest in our services, we may collect your full name, email address, phone number, address, photograph, and biography.
• When you contact customer support, we collect your name, email, phone number, and any additional details you provide.
• When you submit research materials (papers, abstracts, presentations, or posters), we collect your name, contact details, research area, and submitted content.
• When you register for our services, we collect your name, email, phone number, address, and registration fee details. We do not collect or store credit/debit card information.
• When you subscribe to newsletters, we collect your name and email address.
• When you respond to emails or surveys, we collect your email, name, and any information you choose to share.
• If you contact us by phone, we collect your name and phone number.
We also use cookies and similar technologies to improve our website functionality. These may collect:
• Device and browser data: IP address, device type, operating system, browser type, screen resolution, language, and plugins.
• Usage data: pages visited, time spent on the site, links clicked, and referring websites.
How We Use Personal Data
We use your personal data for the following purposes:
• To communicate with you, including sending marketing emails, event invitations, and updates (in compliance with applicable laws).
• To follow up on inquiries made at events or through our platforms.
• To provide personalized advertising and content based on your interests (“interest-based advertising”), where permitted by law.
• To measure the effectiveness of our marketing campaigns and improve our services.
How We Share Personal Data
We do not sell your personal data to third parties. However, we may share your data with:
• Affiliates: Other entities within The Iconic Meetings group for service delivery and administration.
• Service providers: Trusted partners such as hotels, banks, payment gateways, logistics providers, website hosting services, customer support providers, email services, and auditors. These providers are only permitted to use your data as necessary to perform their services.
• Business transactions: In the event of a merger, sale, restructuring, or similar business change.
• Legal authorities: When required to comply with laws, enforce our rights, or protect safety and security.
Your Rights and Choices
• You have control over your personal data:
• You can opt out of marketing emails by using the unsubscribe link.
• You may request access to, correction of, or updates to your personal data by contacting us.
Depending on applicable laws, you may also have the right to:
• Confirm whether we process your data and request a copy of it.
• Request correction or deletion of your data.
• Restrict or object to certain types of processing.
• Request transfer of your data to another service provider.
• Withdraw consent at any time (where processing is based on consent).
We will respond to your requests in accordance with applicable laws and may verify your identity before processing them.
Data Security and Retention
We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse. Access to your data is limited to authorized personnel only.
While we strive to protect your information, no system is completely secure. If you believe your data has been compromised, please contact us immediately.
Contact Us
If you have any questions, concerns, or complaints regarding this Privacy Policy, please contact us at:
Email: contact@theiconicmeetings.com